From 25 May 2018 new regulations come into effect that change the rules governing how all charitable bodies and businesses across Europe retain and use personal information. The Kate Farrer Foundation (the KFF) is a UK-registered charity (no. 1156580) that collects and stores legitimate data on its supporters for the purposes of recording donations and circulating charitable information.
The KFF adheres to the requirements laid down by the General Data Protection Regulations (GDPR), to ensure that the personal data it holds is processed lawfully and confidentially. The KFF is committed to data transparency, and therefore promises to:
- Only hold information on its charitable database that is of legitimate interest – that is to say, only storing donor and interested party details that directly relate to the KFF’s current or future charitable activities (for both fundraising and grant giving purposes).
- Not retain any personal information from individuals or charities that has or will not be used for charitable purposes for 24 months or more.
- Ensure that the KFF obtains direct permission to store individual’s contact details (names and email addresses) and details of donation history including gift aid information.
- Permanently delete the contact details and any further personal information of any individual wishing to be removed from the KFF’s database.
- Never pass on personal data held in the KFF’s database to third parties for marketing or any other purpose.
The KFF’s supporters may request information as to the data held about them and request any changes that may be appropriate. Supporters may also request that their information be removed from the charitable database and unsubscribe from the KFF’s newsletters and appeals at any time. The KFF undertakes to respond to any such requests positively and in a timely manner.
The KFF Trustees (David Jenkins, David Farrer, Victoria Jenkins and Katy Mack)
14th May 2018